Privacy Policy

ICEEA-2026 & ICETS-2026 Conference

Effective Date: November 27, 2025

The Department of Geology, Central University of Karnataka, in association with CIIEMAD and IPN Mexico, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you register for and participate in ICEEA-2026 and ICETS-2026.

1. Information We Collect

1.1 Personal Information

We collect the following personal information during registration:

  • Full name and title (Dr., Prof., Mr., Ms., etc.)
  • Email address and phone number
  • Institutional affiliation and designation
  • Postal address and country
  • Academic qualifications and research interests
  • Dietary preferences and accessibility requirements

1.2 Professional Information

  • Research papers, abstracts, and presentations
  • CV/Resume (if applicable)
  • Publications and academic credentials

1.3 Payment Information

  • Transaction details (via secure payment gateway)
  • Billing information
  • Note: We do not store credit card details on our servers

1.4 Technical Information

  • IP address and browser type
  • Device information
  • Website usage data (cookies)
  • Login credentials for conference portal

2. How We Use Your Information

2.1 Conference Administration:

  • Process registrations and manage attendance
  • Issue certificates and acknowledgments
  • Coordinate accommodation and travel arrangements
  • Provide conference updates and schedule changes

2.2 Academic Purposes:

  • Peer review of submitted papers
  • Publication in conference proceedings
  • Creating conference program and abstract book
  • Facilitating networking among participants

2.3 Communication:

  • Send important conference notifications
  • Share post-conference materials and publications
  • Inform about future conferences and events
  • Respond to queries and support requests

2.4 Legal Compliance:

  • Comply with applicable laws and regulations
  • Maintain records as required by university policies
  • Protect rights and safety of participants

3. Information Sharing and Disclosure

3.1 We May Share Your Information With:

  • Partner Organizations: CIIEMAD (Mexico) and IPN Mexico for conference coordination
  • Publishers: Springer and Scopus for publication of accepted papers
  • Service Providers: Payment processors, accommodation providers, and technical service providers
  • Academic Community: Participant list (name, affiliation) in conference materials
  • Government Authorities: When required by law or for visa processing

3.2 Public Information:

The following information may be made publicly available:

  • Names and affiliations in conference program
  • Accepted abstracts and paper titles
  • Photographs and videos from conference events

3.3 We Will NOT:

  • Sell or rent your personal information to third parties
  • Share your contact details for marketing without consent
  • Disclose sensitive information without authorization

4. Data Security

4.1 Security Measures:

  • SSL encryption for data transmission
  • Secure servers with restricted access
  • Regular security audits and updates
  • Password-protected conference portal
  • Firewall protection and intrusion detection

4.2 Data Retention:

We retain your information for:

  • Active records: Duration of conference + 2 years
  • Published papers: Permanent archival
  • Financial records: As per university and legal requirements

4.3 Your Responsibility:

  • Keep your login credentials confidential
  • Notify us immediately of any unauthorized access
  • Use secure internet connections when accessing portal

5. Your Rights

You have the right to:

  • Access: Request a copy of your personal information
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your data (subject to legal requirements)
  • Opt-Out: Unsubscribe from promotional communications
  • Restrict Processing: Limit how we use your information
  • Data Portability: Receive your data in a structured format
  • Object: Object to processing based on legitimate interests

To exercise these rights, contact us at: privacy@iceea2026.com

6. Cookies and Tracking Technologies

6.1 We Use Cookies For:

  • Session management and authentication
  • Remembering preferences and settings
  • Analytics to improve website functionality
  • Security and fraud prevention

6.2 Managing Cookies:

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

7. International Data Transfers

As an international conference, your information may be transferred to and processed in India, Mexico, and other countries where partner organizations operate. We ensure appropriate safeguards are in place for such transfers.

8. Childrens Privacy

This conference is intended for adults. We do not knowingly collect information from individuals under 18 years of age without parental consent.

9. Changes to Privacy Policy

We may update this Privacy Policy periodically. Significant changes will be communicated via email. Continued use of our services after changes constitutes acceptance of the updated policy.

10. Contact Information

For privacy-related inquiries, contact:

Privacy Officer

Department of Geology

Central University of Karnataka

Kadaganchi, Kalaburagi - 585367, India

Email: privacy@iceea2026.com

Phone: +91-XXXX-XXXXXX

Website: www.iceea2026.com

Your Consent: By using our website and registering for the conference, you consent to this Privacy Policy and our data practices as described herein.

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